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• Posted Oct. 21, 2012, 5:16 a.m. - 12 years ago

Three of the Many Business Benefits of Using PDF Files

There are a large number of advantages that can be gained from using PDF files.  Here are three of them that can help your business.

 

Printing

Using PDF for business documentation and information does away with the costs of printing.  The savings of full color brochures or books with color photographs can be enormous.  Depending on the size of the project, setup costs and color proof runs for high quality presses can run into hundreds to thousands of dollars.

If the person or business receiving the PDF would like a hard copy, they can bear the costs of the paper and ink is they wish.  This can also act as an influence on the customer to refrain from printing and save them money, not to mention the environmental benefits.

PDF forms smooth the process of collecting data and information from customers.

Distribution

The use of PDF files in place of printed documentation and books can save a lot of money when it comes to distribution.  Rising fuel costs are causing the cost of shipping printed material to skyrocket.

Additionally, the costs of paper products such as printing paper and cardboard for soft covers is also affected by transportation costs.  It costs close to nothing to email a PDF file to a customer and even less to have a customer download a PDF from a web site.

Up To Date Information

If your documentation consists of manuals, updating them in a manufacturing setting involves ordering new manuals, manually stuffing older manuals with update pages and even discarding out of date manuals.  In high-tech settings, manuals for software products can be updated monthly or even weekly.

When PDF files are used, it is easy to keep them up to date.  Many companies provide a manual as a PDF file on a CD disk and the first paragraph in that PDF gives a link to the product PDF which is updated as needed.

Printing press photo via Flickr by tompagenet

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